Program Management

The Program Management Section is responsible for development of the agency's multiyear highway improvement program. The section coordinates overall project selection and manages the aggregate highway improvement program. The primary functions of the Program Management Section are:

• Project Selection: The section selects the candidate projects for the agency’s multiyear highway improvement program by integrating the output of the Pavement Management System and the Bridge Management Systems, priority formulas, the Long Range Transportation Plan, and economic development and local consult factors.
• Priority Formulas: The section monitors and maintains the priority formulas for Interstate Roadways, Non-Interstate Roadways, and Priority Bridges along with project selection for these programs.
• Data Evaluation & Policy Parameters: The section also evaluates data that reflects the needs of the State Highway System and considers the policy parameters established by the Secretary of Transportation and other KDOT officials.
• The section manages and determines funding levels for KDOT’s Set Aside managers.
• Prepare reports which provide descriptive information about the scope, estimated cost, and funding for each project included in the program.
• Project Monitoring:
  • The section conducts monthly Production Control Meetings where the Project Team discusses project issues.
  • The section also conducts monthly Production Control Meeting Debriefs to alert the State Transportation Engineer of potential problem areas and to obtain approval of minor letting changes.
  • Additionally, the Program Review Committee meets monthly to review projects in the ELTP Program and to approve significant changes to the scope, funding, and schedule of individual projects.
• PS&E Approval: The section coordinates the Plan, Specification, & Estimate approval of federally-funded, KDOT-let projects.

For more information about the Program Management unit, please contact the Division of Program and Project Management at 785-296-2252.

Project Management

The Project Management Section is responsible for scheduling KDOT projects in WinCPMS, tracking their progress, and reporting their status to KDOT Management.

• Project Authorization Documents: The section prepares project authorization documents which provide descriptive information about the scope, estimated cost, and funding for each project included in the program.
• Project Scheduling: The section is responsible for creating and/or modifying project schedules.

For more information about the Project Management unit, please contact the Division of Program and Project Management at 785-296-2252.

WinCPMS

WinCPMS is KDOT's Windows Program, Project, & Production Management System. The following are some of the items contained and managed in WinCPMS:

• Project Number: Any item of work KDOT does ties back to a project number. Whether that is an AD project for administrative time or a KA project for building a new bridge. All of these project numbers are created in WinCPMS.
• Project Funding: The funding for projects, from Federal to state funds, is done in WinCPMS. This funding to the project association is a key factor in managing project budgets, cash flow, and federal reimbursement.
• Project Schedule: The project schedule is made up of activities, checkpoint, and milestones. These all play a part in recording charges (activities) and setting dates for various tasks to be completed (checkpoints/milestones). The project schedule is a key factor in keeping projects on schedule.
• Project Inquiries: WinCPMS inquiries help give users an view of data that can help them review different areas of a project in an accessible location.

For more information about WinCPMS, please contact the WinCPMS Administrator.

WinCPMS Resources

• Quick Reference Guide
• WinCPMS How Stuff Works

Federal Fund Management

The Federal Fund Manager is responsible for managing the Federal Highway Fund Program. This includes the following:

• Estimating, projecting, reporting, and balancing multiple fund categories assuring that all Federal Highway funds are programmed in accordance with Federal and State regulations and policies.
• Distribute apportionment and limitation to all KDOT program jurisdictions and maintain the Federal funding tables in WinCPMS so that reports and inquiries accurately reflect each program jurisdictions current balances.
• Organize and prepare project obligation information for submittal to FHWA.
• Responsible for maintaining the list of projects that need to be submitted to FHWA for amendment to the State Transportation Improvement Program (STIP).

For more information about Federal Fund Management, please contact the Federal Fund Manager.

Periodic Reporting

Periodic Reporting are reports prepared by the Division of Program and Project Management (DPPM) on a repeating cycle. The cycle period varies with some reports being generated on a monthly basis, some yearly and one on a bi-annual basis. A few periodic reports are generated for other users within the agency and are provided to these users with little refinement by the Division. Several reports are used to provide information to other KDOT Divisions or Bureaus after refinement and formatting by the DPPM, and many of the reports are used within the DPPM to facilitate program and project management activities or meet other functions of the Division.

• Develops the federally-required, annual State Transportation Improvement Program document (STIP) and FHWA 534 - Expenditures by Functional System Report
  • State Transportation Improvement Program
• Produces the Annual State Report, the Annual Budget Report, and the Monthly Letting Report.
  • Kansas Department of Transportation Annual Report

For more information about reports provided by DPPM, please contact the Division of Program and Project Management at 785-296-2252.

The Division of Program and Project Management administers two community grant programs designed to provide investments in public transportation infrastructure that benefits all Kansans - the Cost Share Program and the Economic Development Program.

 The Economic Development Program's goal is to fund transportation improvements that attract new businesses to Kansas and support the growth of existing ones. 

 The Cost Share Program provides financial assistance to local entities for transportation projects that improve safety, support job retention and growth, improve access or mobility, relieve congestion and improve the state transportation system. 

 For questions about these programs, please reach out to Michelle Needham.

The PMC will help to manage work across the IKE Program and make sure there is no delay in completing preliminary engineering so projects can move from development to the construction pipeline.

The IKE PMC will be an extension of our own staff and capacity. The PMC will backfill staffing when necessary to help deliver IKE projects. Among the services the PMC might oversee, as needed:

• Project programming review and support
• Project planning, preparing and issuing industry requests for information
• Public involvement
• Preliminary design
• Environmental studies
• Right of way acquisition
• Final design
• Construction engineering
• Inspection

 For more information about the PMC, reach out to Colby Farlow or Steven Cross.

Thanks to passage of IKE, KDOT is delivering a significant number of improvements to Kansas’ transportation system. Using the Program Management Consultant (PMC) approach is enabling KDOT to move these projects through the development process faster than ever before - bringing transportation improvements to Kansans more quickly. The following resources are available to help stay up to date on IKE projects.

Resources

• IKE Program Website
• KDOT PowerBI Dashboard

For more information about the IKE Program, reach out to Colby Farlow or Steven Cross.