All positions must be budgeted and allocated before they can be filled. KDOT must have available funds in the budget to cover the costs of the position.

When a vacancy occurs, the Senior Manager shall electronically complete a DOT Form 0006, “Request to Fill Vacant Position”, and submit it to the appropriate Executive Manager for review and approval. For more information, refer to SOM 2.1.2.

You can ask your supervisor for a copy, or call the Bureau of Human Resources, 785-296-1825.

Position descriptions are to be reviewed by the employee and supervisor at the time of the employee's performance review. If changes have occurred, then the position description should be updated at that time. See SOM 2.8.1.

A position may need to be reclassified if there has been a significant change in duties and responsibilities since the last time the position was reviewed. If you or your supervisor believe your position has changed significantly, you or your supervisor may request your position be reviewed. A newly updated position description should be written to include the new/updated duties and responsibilities. Such a request should be submitted through your Senior Manager. An employee may request a position audit by sending a letter to the Chief, Bureau of Human Resources.

Yes, you may submit your employment summary electronically by using the State of Kansas website. The Department of Transportation has seven mailboxes and employees may want to contact the recruiter named on the requisition to determine which mailbox will be used to submit the summary.

Applicants register their personal data and this information is entered into the SHaRP [Statewide Human Resource and Payroll] system. Initial screening is done by the Bureau of Human Resources to determine if the applicant meets the minimum requirements for the position. Managers or supervisors may give additional criteria to screen applicants.

No, your employee identification number is the number that will be used to attach you to the vacant position when you submit your employment summary.